Recover PST Files Fast with SysInfoTools PST RecoveryCorrupted or inaccessible PST files can interrupt work, cause lost emails, and create major headaches for businesses and individuals alike. SysInfoTools PST Recovery is a desktop utility designed to scan, repair, and restore damaged Outlook PST files quickly and reliably. This article explains what the tool does, how it works, how to use it step-by-step, tips to speed up recovery, common troubleshooting scenarios, and alternatives to consider.
What is SysInfoTools PST Recovery?
SysInfoTools PST Recovery is a specialized recovery application for Microsoft Outlook PST (Personal Storage Table) files. PST files store email messages, contacts, calendars, tasks, and other mailbox items for Outlook profiles. When PST files become corrupted—due to abrupt shutdowns, disk errors, oversized files, or virus attacks—Outlook may refuse to open them or display missing or garbled data. SysInfoTools PST Recovery scans damaged PSTs, extracts intact mailbox items, repairs structural issues, and saves recovered data to a new PST or other supported formats.
Key capabilities:
- Scan and repair corrupted PST files.
- Recover emails, attachments, contacts, calendars, tasks, notes, and journals.
- Preview recoverable items before saving.
- Save recovered data to PST, EML, MSG, HTML, MBOX, or Office 365 (if supported).
- Support for ANSI and Unicode PST formats.
- Option to split large PST files during export.
How SysInfoTools PST Recovery Works (Overview)
At a high level, the application follows these stages:
- File analysis — the tool identifies PST structure, format (ANSI/Unicode), and corruption level.
- Deep scanning — it performs a sector-level or content-aware scan to locate recoverable mailbox items.
- Reconstruction — the software rebuilds folder hierarchies and item properties from recovered fragments.
- Preview — users can inspect emails, attachments, and other items before export.
- Export — recovered items are written into a healthy PST or other chosen formats.
This modular approach helps maximize recovery while minimizing the risk of exporting invalid data.
Step-by-step Guide: Recover PST Files Fast
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Prepare
- Close Microsoft Outlook and any apps that may access the PST file.
- If possible, make a copy of the damaged PST file and work from the copy to avoid further damage.
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Install and launch SysInfoTools PST Recovery
- Download and install the software from the vendor (follow their installer prompts).
- Launch the program.
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Select the PST file
- Click “Select File” or “Open” and browse to the damaged PST (or let the software auto-detect Outlook profiles).
- For severely damaged files, choose the option for a deep scan if presented.
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Choose scan mode
- Quick scan for minor corruption (faster).
- Advance/Deep scan for severe corruption (slower but thorough).
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Start the scan
- Begin the scanning process. Progress and recoverable item counts are usually shown.
- For large PSTs this may take some time — monitor CPU/disk activity but avoid interrupting.
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Preview recovered items
- After scanning, browse folders in the left pane and preview email contents, attachments, contacts, calendars, etc.
- Use search or filters if the tool offers them to locate specific items quickly.
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Select export/save options
- Choose to save as PST (recommended if you want to import back into Outlook) or other formats such as MSG, EML, MBOX, HTML, or direct export to Office 365/Live Exchange if supported.
- Configure options: split PST (size limit), date range filters, or folder-level selection.
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Export and validate
- Start export. Once finished, import the recovered PST back into Outlook using File > Open & Export > Open Outlook Data File (or Account Settings > Data Files).
- Open Outlook and verify folders, email contents, attachments, calendar entries, and contacts.
Tips to Speed Up Recovery
- Work from a copy of the PST on a fast internal drive rather than a network share or external USB disk.
- Close other resource-heavy applications to free CPU and disk I/O for scanning.
- Use the quick scan first; if it recovers required items, avoid the longer deep scan.
- If the PST is extremely large (>10–20 GB), use the tool’s PST split feature on export to reduce processing time and improve import reliability.
- Ensure your OS and disk drivers are updated to avoid low-level I/O errors during scanning.
Common Problems and Fixes
- Slow scans or hangs: Check disk health (chkdsk), copy the PST to a local SSD, and retry. If hangs persist, try the deep scan in smaller segments by splitting the PST beforehand with a PST splitter tool.
- Missing attachments after recovery: Confirm preview shows attachments; if not, rerun deep scan and verify “Recover attachments” option is enabled.
- Exported PST not importing into Outlook: Ensure the exported PST size and Outlook version compatibility (ANSI vs Unicode). Use the split-PST option or upgrade Outlook if necessary.
- Errors on very old or proprietary PST variants: Try converting the PST to a modern Unicode format using migration tools before recovery.
Alternatives and When to Use Them
- Microsoft’s Inbox Repair Tool (scanpst.exe): Free and built-in, good for mild corruption. Not as effective on severely damaged PSTs.
- Stellar Repair for Outlook, Kernel for PST Repair, DataNumen Outlook Repair: Comparable commercial tools with similar features; consider if you want different UI or pricing.
- Professional recovery services: Use when data is critically important and software attempts fail—especially when underlying disk hardware is failing.
Comparison (quick):
Tool | Best for | Notes |
---|---|---|
SysInfoTools PST Recovery | Fast scans, good preview & export options | Strong format support |
scanpst.exe | Minor PST corruption | Free, limited capabilities |
Stellar / Kernel / DataNumen | Deep recovery, alternate UIs | Commercial, similar feature sets |
Professional services | Hardware failure or extremely critical data | Higher cost, manual forensics |
Best Practices to Prevent PST Corruption
- Keep PST files below recommended sizes (use multiple PSTs or Exchange/Office 365 mailboxes).
- Regular backups — automated daily or weekly backup of PSTs.
- Avoid storing PSTs on network shares or removable media.
- Keep Outlook and Windows updated; scan for malware regularly.
- Use mailbox archiving and cleanup to reduce PST growth.
Conclusion
SysInfoTools PST Recovery provides a practical, fast way to repair and restore damaged Outlook PST files. By following the steps above—working on a copy, choosing the appropriate scan mode, previewing recoverable items, and exporting wisely—you can recover mailboxes reliably. For severe cases or hardware-level failures, consider alternate recovery software or professional services.
If you want, I can write a short step-by-step checklist you can print and follow during recovery.